Power asset information management with AI

Asset lifecycle management is the process of managing physical assets from design and construction through operation, maintenance, and eventual retirement. In energy, utility, and other asset-intensive industries, it helps organizations keep projects on schedule, reduce costs, and maintain safety standards. Effective lifecycle management ensures every stage—from planning to decommissioning—is documented and optimized for performance.  Successful asset lifecycle management relies on successful asset information management.

A robust engineering document management platform can help you effectively manage assets and ensure safer operations.

Asset information management ensures engineering drawings, safety procedures, maintenance records, and other critical documents are accurate, accessible, and up to date across their entire lifecycle.  Without it, teams waste time searching for documents across numerous applications, which can lead to delays, compliance risks, and even safety incidents. Centralizing and digitizing this information improves collaboration and decision-making across departments.  Asset information management also helps companies become AI-ready.

Read the guide to AI operational excellence to learn more about the importance of asset information management.

Digital transformation across utility, oil and gas, chemical, and metal and mining industries replaces manual, paper-based processes with intelligent, automated systems. It enables real-time access to asset data, predictive maintenance, and improved safety compliance. By leveraging technologies like AI and cloud platforms, energy companies can reduce downtime, cut costs, and meet sustainability goals.

Learn how digital transformation helped this utility company accelerate critical maintenance tasks and save more than $300,000 a year.

Discover digital content services and content management solutions.

Organizations often struggle with information silos, outdated documents, and manual workflows, which result in project delays, unplanned downtime, and increased safety risks. Poor information management also makes audits and regulatory compliance more difficult, exposing companies to fines and reputational damage.

This guide explores three steps to achieving operational excellence through AI-powered asset information management.

AI accelerates asset lifecycle management by automating document control, summarizing complex technical information, and integrating data from systems like EAM and GIS. It helps teams find the right information in seconds, predict failures before they happen, and streamline workflows for safer, more efficient operations.

Explore how teams can quickly access information and work more efficiently with an AI content assistant.

Integrating asset information with EAM, GIS, PPM, and other leading business applications creates a single source of truth for engineering and operations teams. This eliminates silos, improves collaboration, and ensures that everyone works with accurate, real-time data. Integration also supports compliance and simplifies audits.

Learn how one oil and gas company streamlined maintenance by integrating their OpenText solution with IBM Maximo.

Safety and compliance depend on accurate, up-to-date documentation. Asset information management ensures that teams always have the latest procedures, drawings, and standards at their fingertips. Automated governance and version control reduce human error and help organizations meet regulatory requirements without disrupting operations.

Watch the video to learn how asset lifecycle management can support energy and utility workers—and foster safety and compliance.

Unplanned downtime is costly and often caused by delays in finding critical information. By centralizing and digitizing asset documentation, teams can quickly access what they need to perform maintenance or repairs. AI-powered tools can even predict failures and recommend preventive actions, saving millions in lost production.

See how this utility company was able to minimize downtime and resolve issues more quickly by having asset information right in their hands.